- Mailing Data
- Absentee Application form data
- Processing your own mail files
The PDI mail file includes name, address and house salutation. We can also include custom fields for variable text projects. Mail files use our standard non-traditional householding method to essentially limit your mailing to one piece of mail per address. Upon request, we can provide mail files including one voter per record or use a traditional household definition for more personalized mailings. We routinely run our data through National Change of Address (NCOA) data, removing any known bad mailing addresses. NCOA documentation is also available upon request.
We recommend you check out our tips about processing your own mail files if you are handling your mail in-house instead of using a mail professional.
Absentee Application form data
The PDI absentee application file contains all of the quality information you need in an easy to use layout, including mailing address, residence address and voter ID number. This file can be formatted with one voter per record for a single application form, or two voters per record for a 2-up application form. Contact us for options and details.
(Please note, that Permanent Absentee voters must be excluded from any absentee application form mailers. We also can not include phone numbers or birth date information as instructed by the County Registrar)
Processing your own mail files
Bulk Rate Mail
If you’re using a bulk permit to send out a mailer, we recommend that you pay a mailing service (mailing house) to handle any pre-sorted bulk rate mailings you have plans to do using our data. In most cases, the postal rate you will pay having a mailing house will be far less expensive than trying to send a mailing out yourself, not to mention the time you save by freeing your campaign staff from applying labels by hand.
With all of our added data enhancements, including National Change of Address data, our mailing data is simply the best. But, since we are not a full service mailing house and we never actually handle a customer’s mail piece, we are limited in what pre-sorting we can provide to our customers.
We can provide you with the Move Update Requirement Documentation we have available, verifying that we have run our data through a National Change of Address (NCOA) file, which is something we routinely do for all mailing data file orders.
First Class Mail
If the size of your mailing does not justify using a mailing service, we recommend that you print your own labels using our mailing data and send your mailer out as a first class mailing.
We can also sort our mail files by zip code, precinct and many other variables, to be used for first class mailings.
Click on the following link to visit the United States Post Office Web site – www.usps.com